Assistant (m/f/d) of the Institute´s management bilingual German / English

Your tasks

• internal and external interface communication and correspondence in German and English
• calendar maintenance for the head of the institute
• compilation of decision documents incl. securing of the preparatory work
• independent organization of business trips (also international) for the head of the institute, incl. obtaining visas etc. as well as processing travel expense accounting in accordance with the Federal Travel Expenses Act (Bundesreisekostengesetz, BRKG)
• maintenance of the absence calendar of the institutes (including internal sick and health reports)
• support of the institute management in personnel processes (including the processing of the access process for external parties)
• organization of events (national and international) in accordance with applicable public procurement law
• office supplies and hospitality management
• other administrative tasks may be assigned depending on need

Your profile

• completed professional training as a certified foreign language secretary
• several years of relevant professional experience in the administrative-commercial area, professional experience in the scientific sector or in public administration is an advantage
• fluency in English and German (spoken and written)
• confident mastery of MS Office applications (Word, Excel, PowerPoint)
• able to work independently, responsible, self-starter, and with strong organizational skills
• can handle last minute assignments and changes professionally
• effective and forward-thinking communicator
• confident, professional, and highly cooperative demeanor
• high level of responsibility and discretion
• flexibility and team spirit

Sabine Benner

We offer you

• an exciting and varied task in a research center with around 1,000 employees from more than 60 nations
• a well-connected research campus (public transport bus) and the best opportunities for networking
• individual opportunities for further training
• social benefits according to the collective agreement of the public service and remuneration up to pay group 8 according to TVEntgO Bund
• excellent technical infrastructure and modern workplace equipment
• 6 weeks of vacation per year; Company holidays between Christmas and New Year
• very good work-life balance; Offers of mobile and flexible work
• family-friendly company policy with childcare facilities, e. g. parent-child room
• free Employee Assistance Program (EAP)
• corporate Benefits

Apply now!